Special Events Coordinator (Ronald McDonald House Charities® of Southern California)
Job Title: Special Events Coordinator
Division: Long Beach Ronald McDonald House (LBRMH)
Reports To: Development Director
FLSA Status: Part Time, Non-Exempt, 25 hours per week, Temp to Hire
Prepared Date: July 2021
Our mission at the Ronald McDonald House Charities® of Southern California (RMHCSC) is to provide comfort, care and support to children and families in Southern California. To achieve our vision of creating a community where children and their families embrace life and healing with a sense of hope, enthusiasm and joy. RMHCSC operates six Ronald McDonald Houses and two Ronald McDonald Family Rooms, along with Camp Ronald McDonald for Good Times.
The Special Events Coordinator is responsible for the tactical execution of events in addition to fundraising for the events. The Special Events Coordinator is a member of the Long Beach Ronald McDonald House (“LBRMH”) Development Team responsible for and developing and managing events to generate funds for the organization.
Duties include but are not limited to the following:
Essential Duties and Responsibilities
• Strategically plan, execute and evaluate special events, including but not limited to the A Few Good Men Gala, Walk for Kids, and 3rd Party Events
• Oversee all events committees and run meetings
• Working with the Marketing & Communications Assistant, produce collateral pieces as needed for special events including invites, save the dates, program journals, program tribute ads and banners/signage
• Oversee all logistical aspects of events to ensure that high production value and target revenue projection are met as well as expense goals
• Provide regular reports and status updates regarding progress of LBRMH special events in achieving its fundraising objectives
• Coordinate 3rd party special events to ensure success; steward and cultivate third party organizations
• Collaborate with RMHCSC Development staff on Special Events that benefit the Chapter
• Attend community-sponsored events benefiting the LBRMH and RMHCSC
• Demonstrate ability to work with other staff, volunteers, and houseguests in a collaborative and compassionate manner
After 6 month part-time temporary position, there is an opportunity for the Special Events Coordinator position to transition into a full-time permanent position with additional responsibilities to include, but not limited to:
• Solicit and secure sponsorships for events in partnership with the Executive Director and Development Director
• Produce annual special event budget and annual special event calendar in partnership with the Executive Director and Development Director
• In partnership with Development Director negotiate service contracts
• Maintain donor and in-kind record keeping for events; work with Development Associate to share all donor data
• Solicit new organizations and companies to host fundraisers on behalf of Charity
• Participate in appropriate professional organizations for continuing education and professional growth and RMHC webinars
A proven record of exceptional accomplishment in fundraising for a recognized not-for-profit institution. Self-motivated and able to solve problems. Ability to work collaboratively with a wide range of people and personalities. Experience working with volunteer boards. Excellent communication skills, both oral and written. Proven management skills. A working knowledge of computer operations, including database software.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Bachelor’s degree preferred, with 2-3 years of increasing responsibility in fund development or event planning for a nonprofit organization
• Must demonstrate the ability to build relations with, and raise funds from individuals, foundations, corporations and other organizations
• Must possess experience in marketing, promotions, public relations, special events and annual fund development
• Must exhibit strong written and oral communication skills
• Must be experienced with budgets and financial documents
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools (email, database management, digital media, etc.)
• Experience working with nonprofit organizations, preferably in the LA area and experience with medical and or child care organizations a significant plus
• Excellent interpersonal and organizational skills with attention to detail as well as verbal and written communication skills
Knowledge and Skills
• Possess strong presentation skills to effectively communicate with a wide variety of audiences
• Demonstrate flexible and efficient time management and ability to prioritize workload
• General knowledge and demonstrated experience with special events; knowledge of the entities and knowledge of the relevant operations of administrative programs; ability to establish and maintain effective relationships with participants, donors, sponsors, employees, and the general public.
Ability to read, write and/or interpret general business documents and correspondence reports, and procedure manuals. Ability to effectively present information and respond to questions from groups, families, employees, managers and the general public. Proficiency in speaking and writing Spanish ideal.
Ability to calculate figures and amounts including basic math, percentages, discounts and interest. Ability to understand and analyze event budgets.
Ability to function responsibly and autonomously as demonstrated by excellent decision making skills, sound judgment and a high comfort level to exercise authority. Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Microsoft Office Suite; fluency in donor database programs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear. The employee is frequently required to sit. The employee must frequently lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is quiet to moderate.
To Apply: Resumes and cover letters should be emailed to firstname.lastname@example.org with a reference to job code: LBSEC in the subject line.
Equal Opportunity Employer