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Foundation Assistant – Part-Time (Long Beach City College Foundation)

 In Job Postings

Reports to: Executive Director
Position Start Date: February 21, 2022
Pay: $20-$25 per hour
Hours: Part-time, 20 hours per week

Job Overview

To support the Foundation Executive Director, Foundation staff and Board of Governors and all office-related issues. To ensure that all communications are handled quickly, efficiently and accurately.

Responsibilities and Duties

  • Manage the Board of Governors through use of an online portal.  This includes agendas, notes, catering, calendaring, and timely communication.
  • Greet all visitors when they enter the Foundation office.
  • Pick up and answer or distribute as needed all phone messages left on the Foundation general phone.
  • Pick up and answer or distribute as needed all emails sent to the Foundation general email address.
  • Process and distribute mail. Pick up mail from the Mail Room if needed.
  • Log all incoming checks and cash gifts/payments.
  • File all Foundation paperwork as needed.  Help with implementation of electronic records.
  • Call donors as needed.
  • Member of the stewardship team.
  • May order office supplies.
  • Enter all manual (written) credit cards gifts/payments in online gift information form. Run physical cards through credit card machine as necessary.
  • Maintain electronics copies of W-9 forms in password protected directory. Print copies of W-9 forms as needed.
  • Support the Foundation Executive Director and Foundation team as needed.
  • Other related duties as assigned.

Qualifications, Knowledge and Abilities

  • Excellent communication and interpersonal skills, together with the ability to work collaboratively and courteously with Foundation and College colleagues, alumni, other constituents and the public and community at large.
  • Knowledge of LBCC as an integral educational institution and economic driver in the region.
  • Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment.
  • High professional and ethical standards for handling confidential information.
  • Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadline.
  • Strong facility and proficiency with Microsoft Office Suites (Word, Excel, PPT, etc.) electronic database.
  • Strong oral communication skills.
  • Excellent time management skills and a commitment to serving the college community.

Education and Experience

A minimum of five years of directly applicable experience, including employment with a related professional experience and/or a not for profit board.

Experience in philanthropy preferred.

Certificates, Licenses and Registrations

Valid California driver’s license and a driving record acceptable to the Foundation for insurance purposes.

Application Instructions: Send cover letter and resume to

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