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Director of Administration (Good Shepherd)

 In Job Postings

Reports to: Pastor
Direct Reports:
Admin Asst – Front Desk
Admin Asst – Bookkeeping
Media Production Manager
Deep Clean Technician

Job Status
Regular Full Time – RFT
Regular Part Time – RPT
Part Time Excluding Benefits – PEB
Per Diem – PD
Holiday Per Diem – HPD
Hours per week – 4

Job Summary
Detail oriented, flexible and energetic Director of Administration to manage, supervise, maintain and oversee all business and administrative affairs of GSPC, including Accounting, Human Resources and Facilities, as we invite all people to grow into a Christ-centered life in God’s family.

Essential Duties

• Maintain proper bookkeeping, cash flow, audit, and accounting systems.
• Provide monthly, quarterly and annual financial reports including budget variances
• Provide for timely reporting, payments and record maintenance of all tax related matters
• Assist Stewardship Team with preparation of annual budget and make recommendations to Ministry Leaders
• Oversee and manage accounting of all monies and securities received by the church, all accounts, endowments and other church financial assets

• Prepare, submit and maintain the required non-profit corporate records, permits and licenses
• Oversee preparation, approval, implementation of policies and guidelines for Church including facility use priorities and restrictions, record keeping, safety, insurance, risk management, purchasing and contracts
• Facilitate the development of the Church Annual Report
• Promote teamwork and coach the office staff to ensure a smooth business-like efficiency of office operations
• Supervise the custodian, administrative assistant, and accounting clerk…and other staff as you help us to grow!

Information Technology
• Manage third-party action on hardware and software for computer, network and phone systems
• Master Administrator for Church database
• Work with Media Production Manager for purchasing, monitoring and maintaining audiovisual equipment

Human Resources
• Oversee payroll functions including payroll taxes for approx. 25 staff and maintain all employee records in accordance with Church policies, federal and state laws
• Maintain employee benefits and related payroll deductions

• Ensure the facility is properly maintained and conforms to all applicable regulations
• Monitor performance of contractors and vendors, taking corrective actions when necessary
• Coordinate and prioritize facilities repair and maintenance with Custodians and Facilities Team

• Facilitate effective communication strategies that engage church members and invite the wider community, including print and electronic newsletters and announcements, telephone contacts, website, and social media
• Collaborate with the Directors of Worship and Pastors to plan communication of issues, programs, ministry needs and successes, and stewardship stories
• Develop and produce video resources for internal and external ministry and outreach
• Lead the way in communications using new digital communication technologies
• Other duties as assigned

Knowledge & Skills
• Ability to maintain confidentiality of church and personnel matters
• Ability to communicate and work with diverse personalities and age groups
• Professed faith in Jesus Christ and alignment with the Reformed Tradition

Experience & Education
Minimum Experience
8-10 years experience in automated payroll, Accounts Payable, and General Ledger Accounting
3-5 years experience managing diverse levels of employees and volunteers
3-5 years experience managing operations and facility maintenance
3-5 years experience with Enterprise Database Programs, preferred Church Community Builder

Minimum Education
Bachelor degree in Business Administration or equivalent

Physical Factors
Sit Regularly for meetings and office/computer work
Stand Occasionally
Lift Up to 15 lbs. occasionally, and up to 25 lbs. rarely
Walk Regularly
Stairs Regularly

Qualified Candidates please submit resume and cover letter to

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